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Our Process

  1. Your inquiry comes in and we have a discovery call to figure out your needs, wants, and expectations. 

  2. A budget is established and we offer a proposal suited to your project including;  pre-production development, production, and post-production editing. 

  3. We'll send over a quote outlining everything we discussed and what you'll be receiving.

  4. After the proposal quote is approved, we'll send you a contract that you can sign electronically and a booking invoice

  5. A 50% non-refundable deposit is collected to lock in your shoot date in our calendar. 

  6. Pre-production strategy and logistics begin leading up to the shoot date. This is where we find your story and present the concept(s) for your project. 

  7. We'll have several Pre-Production Strategy meetings to make sure our teams are all on the same page before filming.

  8. 100% of the remaining balance is due 1 week before the shoot. The remaining balance is due one week before filming to ensure timely compensation for both our in-field production and post-production teams. This allows us to efficiently allocate resources and maintain a streamlined workflow, ensuring high-quality results for your project.

  9. Shoot day executed

  10. We import and make a backup copy of the footage

  11. Your first draft is delivered via Frame.IO. This software allows you to easily submit revisions, that our editor will receive in real-time. You'll give us feedback and let us know what changes you'll like. 

  12. Our editor(s) will then make revisions and the second cut is delivered within 2-3 business days. 

  13. The final cut is delivered via digital download (Google Drive or Dropbox)

  14. Project wrap

Why You Should Share Your Budget (Tips)

 

Budget Tip #1: A reference video is a great place to start.

The best way to get a quick accurate estimate is to have a reference video to compare to. (I.e. “How much would something like ‘this’ cost.”)

 

Budget Tip #2: Share your budget

Businesses often hesitate to share their budget, hoping to secure a better deal. However, transparency is key in the production process. Pricing is determined by various factors, including the quality of equipment and the expertise of the team, such as the cinematographer and editor. These factors justify the cost of production. According to the Small Business Administration, a consistent percentage of gross revenue should be allocated to the budget. Marketing experts recommend that small businesses spend 7-8 percent of their gross revenue on marketing. Here's a guide based on SBA business averages. Most budgets can be modified to meet expectations, but we pride ourselves on quality and cannot compromise elements that impact the outcome. We aim to ensure that your project achieves the desired results, and while we can make modifications, we prioritize delivering high-quality work.

 

Percent of Gross Revenue       SBA Average Guide

2%                                                     Low

4%                                                     Medium / Low

6%                                                     Medium

8%                                                     Medium

10%                                                    Medium / High

12%                                                    High

14%                                                    Growth / Aggressive

16%+                                                 Startup / Aggressive

 

Budgeting Tip # 3: Be open minded

Many businesses begin the video development process with; 1. A specific video type or style  in mind, 2. A prepared script and/or 3. Specific creative approach in mind.  With that being said, it’s still a good idea to listen to alternative approaches – you are hiring a video production company because of their experience and expertise that has yielded results for many other clients they have worked with. 

Raw Footage

One of the most frequent questions we get asked is, "Can we get the raw footage?". Simply put, yes you can, but for a fee. When hiring us to shoot your event, commercial, promo material, etc. you are investing in our crew's time and the requested edited, final deliverable(s). Anything outside of that scope, such as the raw unedited media and project files is not included. 

  1. The cost for the client to purchase the raw footage is 100% of the contract price. If a clients project is $2,500 then the rights to the raw footage come out to an additional $5,000. This fee grants the client access to the raw footage and permission to use it at their discretion.

  2. Furthermore, managing raw footage entails significant costs. Video captured with our high-end cameras can result in file sizes approaching 1 Terabyte, translating to approximately 8 Terabytes for 10 hours of filming. The expense of hard drives alone could amount to hundreds of dollars. Additionally, exporting such voluminous data could consume upwards of 20 hours of time.

Productions typically withhold raw footage to maintain the quality and integrity of the final product. Raw footage may contain mistakes and unused takes, making edited footage a more polished representation. Withholding raw footage ensures that clients receive a finished product that meets their expectations while maintaining control over quality and confidentiality.

Copyright

 

This is mainly about protecting the rights of everyone involved. When you make a video the production company will be very clear on what the video is for and where it will be displayed. They will then make sure everything is cleared for this and sign the copyright over to you. More importantly, they will cost it into the quote. This will not include the raw footage. Therefore if you think you will want the raw footage mention it at the start of the process. 

Storage

 

We store all of our clients projects on hard drives and cloud storage. Due to the amount of clients we have, we will typically delete any raw footage 90 days after you have received your final deliverable(s). We will always have a copy of your final on hand, but the raw footage will be eventually removed to make room for new clients. We do offer our clients the option to keep your raw footage stored on our drives indefinitely for a fee of $19.99 per month or $199.99 for a year. Most companies love this option due to the fact that they can easily have content created from previous events or shoots to create video without necessarily needing a full scale production every time. If you ever want your raw footage that is stored, there is a fee associated mentioned in the Raw Footage section above. 

Cinematography Services or Editing

In a scenario where you only need us to shoot your project because you have an in-house editor then the following charges would apply: 

  • Rate for the production crew

  • Rate for equipment 

  • Video editing rates are subject to variation based on the specifics of each project. We encourage you to visit the editing service page for further details regarding this service.

 

Turnaround Time

The turnaround time for your project may vary depending on the deadline and the scope of deliverables. Our standard timeframe for delivering the first draft is 7-9 business days. However, if you require expedited delivery within a few days of the shoot, we offer rush editing services for an additional charge of $250.00. Please note that expedited delivery may vary, but it will prioritize your project ahead of other concurrent projects to ensure a faster turnaround.

 

Travel 

The client is accountable for any additional expenses incurred during travel such as admission fees and parking charges. The client is also accountable for expenses associated with travel outside of the state.

*Base rate includes pre-production strategy, production equipment (Cinema cameras, lighting equipment, audio, production team, and post-production editing).

 

Rates are subject to increase or decrease in cost depending on the scope and size of your project. 

*Most projects can be modified to meet your budget and needs.

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